• Process

    Posted on November 8th, 2011

    Written by meganc

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    As part of any solid contract or request for proposal, a statement of work (SOW) details actual work activities, project deliverables and defines the estimated timeline of any development from start to finish. While this document is subject to some changes, generally speaking it is considered the standard by which most project managers conduct work. In order to write an effective SOW, certain key elements need to be in place to cover all areas of the work strategy. Read on to learn what you need in a successful statement of work template.

    Purpose – why is the project being done? You must create a statement that includes the main purpose of the project and what goals it will achieve.

    Scope of Work – This describes the work to be done in detail, including any materials, software, personnel or other resources needed to complete the project in full.

    Work Description – A further breakdown of each work task is defined, and assigned to specific team members. This may also define where the work will take place, as well as the resources to be utilized.

    Period of Performance – Each task is assigned a specific time frame, with allowable start and finish dates as approved by the project manager. Additionally, the number of hours that can be billed per week or month is determined, as well as anything else that relates to scheduling.

    Deliverables Schedule – List the specifics about what should be delivered by team members by describing what’s due and when, generally in order of priority.

    Applicable Standards – Industry standards that must be met in order to correctly fulfill the contract order to the client’s specifications.

    Acceptance Standards – This section of the SOW specifies how the buyer or client will determine if the product or service is satisfactory. Include what the objective criteria will be for the client to approve the deliverables.

    Special Requirements – Some projects require special hardware, software, materials, or special skills and certifications in order to be completed. Additionally, there may be travel requirements to consider.

    Contract Terms and Payment Schedule – Be sure this is written up front how the contract is to be carried out in terms of payment. Determine the upfront available budget, payment structure and when monies are due.

    Addendum: Leave this section open for anything miscellaneous that does not fit into the general scope of work above, including additions or change orders issued throughout the life of the project.

    Overall, a scope of work will create a checklist for getting any project underway, and then help keep all parties on track for the biggest chance of completing it on time and on budget. If you are looking for more support with managing the staffing needs of your SOW, be sure to get in touch with the experts at Avontis Group.

     

    This entry was posted on Tuesday, November 8th, 2011 at 7:07 pm and is filed under Process. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.
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